Student Clubs

All associate and undergraduate students registered at our university can become members of existing clubs throughout the academic year without any time limit, or can establish a new club if approved by applying for a new club within the dates determined at the beginning of the academic year.

Clubs are responsible for opening promotional stands at the beginning of each term. You can follow the promotional stands they have opened, get face-to-face information and become a member, or you can get contact information about the club you are interested in, in case you miss the stand dates, from our office located on the B2 Floor of Kavacık South Campus.

Our clubs work under the supervision of the department of health, culture and sports. You can start the process by filling out the documents required for the new club application, which are published on our website on the specified dates during the relevant academic year, and hand-delivery them to our office on the b2 floor of kavacık south campus.

The deadline for club applications is between the dates determined and announced at the beginning of each academic year. Applications made after these dates will not be evaluated for the relevant year.

When evaluating new club applications, attention is paid to whether similar clubs are active. For this reason, club applications that are similar to an existing club in name or in terms of field of activity, form and operation are not taken into consideration.

Our university's undergraduate and associate degree students apply by filling out the required forms within the specified application conditions. While filling out the forms, the club advisor is first determined by the students, and then a list of the board of directors is prepared, with a minimum of 15 people. Documents that should be in your club file: cover letter, consultant agreement, directive, board of directors form and request support form. All forms are available under the relevant heading of our website.

Our clubs can carry out their activities under the supervision of consultants. Each club must have two advisors. Clubs must obtain the approval of two consultants for their activities.

 1. Advisor: This is the advisor chosen by the students and with whom they will act together in club activities upon the approval of the advisor. Clubs cannot apply for events without the signature of the first advisor. The first advisor may also temporarily appoint the club president in order to ensure effectiveness in cases where the board of directors cannot be elected or a majority cannot be achieved.

 2. Advisor: Clubs decided to be established by the rectorate are affiliated to a faculty or directorate. The relevant deanery or directorate is responsible for club activities towards the rectorate with the second advisor it appoints. The second consultant's signature serves as approval for events.
 

Clubs can only change first advisors. In cases where they cannot reach their advisors, cannot communicate, or leave their job, they can request this change by applying to the department of health, culture and sports with a petition, with the knowledge and approval of their advisors. Clubs cannot make a second change of consultant. 

Second advisors are determined by the faculty or directorate to which they are affiliated and notified to our office. Therefore, at the point where a change is required, the department of health, culture and sports must be notified by an official letter from the faculty or directorate secretariat.

In addition, our professors who have left our university must inform the health, culture and sports department of the secretariats of the faculty or directorate to which they are affiliated, regarding the clubs they advise, and appoint new consultants. Although the responsibility of non-appointment lies with the clubs, they can make a relevant appointment reminder and request from the secretariats.
 

Each club has a budget that it can use for the relevant academic year. Club treasurers should follow the club budgets. This budget is determined at the beginning of the academic year and announced to students. Expenditures are deducted from the budget in two ways. Firstly, after the clubs' own expenses, they can fill out the expense declaration form on our website together with the cash voucher for the expenditure or the corporate invoice issued on behalf of the school, submit it to the approval of the consultant, hand-deliver it to our office, and after the approval received from here, they can collect the expenditure from accounting on the same day and deduct the expenditure from the budget. Secondly, when clubs want to get support from the school for printing works, the printing process begins after their designs are submitted to the relevant staff and approved. The amount is then automatically deducted from the budget.

Clubs must submit their event applications to our office at least 14 days before their event, except for exceptional circumstances (failure to reach advisors, event not complying with sks or future guests' calendars, etc.). After information about the event, requests, if any, and guest information are entered into the event request forms sent to the clubs, the wet-signed approvals of the consultants are obtained and the request form is delivered to our event staff in our office for planning. 

If there are negative or objectionable situations in the clubs event applications, can the health culture and sports department cancel the event? 
In case of any negative situation regarding the activities of student clubs, the health, culture and sports department and club advisors have the right to cancel the activities. Closing of clubs that do not comply with this rule despite being informed and imposing sanctions on students on the club's board of directors may be implemented by sks.

It is decided whether the club will continue its activities the next year or not according to their activity/passivity status. Sks may decide to close clubs that have not operated during the relevant academic year, have not made their updates on time, or have not submitted their annual club activity reports to our office. 

There is a student club with name is medipol international student assocation within our clubs, which every student can join, regardless of race and discrimination. Büşra ayar is responsible of our interanional students activities and club.you can send e mail to [email protected] for questions.  Activities are held with the event application form, like other student clubs. Clubs must submit their event applications to our office at least 14 days before their event, except for exceptional circumstances (failure to reach advisors, event not complying with sks or future guests' calendars, etc.). After information about the event, requests, if any, and guest information are entered into the event request forms sent to the clubs, the wet-signed approvals of the consultants are obtained and the request form is delivered to our event staff in our office for planning.