DEPARTMENTAL BOARDS, COMMITTEES, AND COORDINATION OFFICES

1-    Doç. Dr. Indrani Kalkan
2-    Dr. Öğr. Üyesi Merve Pehlivan
3-    Dr. Öğr. Üyesi Neda Saleki
4-    Dr. Öğr. Üyesi Eda Keskin

1-    Prof. Dr. Gülgün Ersoy
2-    Öğr. Gör. Dr. Fatmanur Özyürek Arpa
3-    Öğr. Gör. İdil Alpat Yavaş

Student

Sude Yaşar (4. sınıf)
 

1.    Prof. Dr. Gülgün Ersoy
2.    Dr. Öğr. Üyesi Merve Pehlivan
3.    Öğr. Gör. İdil Alpat Yavaş
4.    Arş. Gör. Sena Ömür

Student

Esmanur Öztürk (4. Sınıf)
 

• Composition: The Departmental Board is composed of the department's academic staff members.
• Convening: The board convenes weekly and/or bi-weekly under the chairmanship of the Head of the Department.
• Attendance: Participation of all academic staff is mandatory for the formal conduct of business.
• Allocation of Duties: The board oversees the equitable distribution of academic and administrative responsibilities within the department.
• Implementation of Decisions: It ensures the implementation and departmental alignment of decisions rendered by the Faculty Executive Board.
• Consultation on Activities: The board serves as a consultative body for internal and external academic and social activities and engagements.
• Student Representation: The student representative is invited to participate in meetings when deemed necessary or relevant to the agenda.
   

•  Minutes of Meetings: Records the agenda and the decisions rendered during departmental meetings in the official minutes.
• Authentication of Minutes: Ensures that meeting minutes are formally signed by all participating academic staff members.
• Monitoring and Compliance: Periodically monitors the implementation and status of decisions recorded in the meeting minutes.
   

• Accreditation Application: Initiates and manages the accreditation application process for the department to the Association for Evaluation and Accreditation of Health Science Programs (SABAK).
• Process Management: Oversees the accreditation process, assigns commission members to prepare the departmental "Self-Evaluation Report (SER)", and ensures rigorous quality control of the documentation.
• Report Maintenance: Prepares the departmental Self-Evaluation Report and ensures it is regularly updated to reflect current status and improvements.
• Inter-Commission Coordination: Establishes communication channels between other departmental commissions to ensure seamless coordination of all activities and documentation.
• Review and Deliberation: Evaluates reports from other commissions; ensures these reports are deliberated, refined, and effectively utilized within the Departmental Board.
• Student Engagement and Awareness: Invites the student representative to relevant meetings and informs the student body about the accreditation process through various communication materials (meetings, presentations, posters, and brochures).

• Program Development and Research: Ensures the continuous development of the Nutrition and Dietetics program by considering faculty/departmental goals and national/international criteria; provides consultancy, implementation, and conducts relevant education and research.
• Meeting Frequency: Convenes at least once per academic semester.
• Convening and Expert Consultation: Meets under the chairmanship of the Head of the Department with the participation of all commission members. The commission may invite subject matter experts to participate in its proceedings when necessary.
• Undergraduate Program Management: Responsible for the organization and updating of the undergraduate curriculum; integrates student feedback into the program structure.
• Stakeholder-Driven Evaluation: Evaluates the 4-year curriculum by considering the requests and suggestions of stakeholders, including the Faculty Executive Board, National Core Curriculum (ÇEP), University Senate, and external partners. Any necessary modifications are formally submitted to the Faculty Executive Board.
• Faculty Appointments and Coordination: Facilitates the exchange of views regarding faculty members assigned from within or outside the department.
• Assessment of Learning Objectives: Evaluates the aims and objectives of lectures, laboratory sessions, clinical skills training, Problem-Based Learning (PBL) sessions, and other practical applications.
• Elective and Mandatory Course Development: Proposes improvements and updates for mandatory and elective courses and their practical components.

• Liaison and Coordination: Works in active communication and coordination with the University Vocational Practice Coordinator.
• Regulatory Framework: Establishes the principles and guidelines of the Vocational Practice Directive and ensures rigorous auditing and compliance.
• Orientation Programs: Ensures that comprehensive orientation training is provided to students prior to the commencement of vocational practices.
• Site Visit Planning: Orchestrates vocational site visits and ensures these plans are formally integrated into the "weekly schedule" of each participating academic staff member.
• Problem Resolution: Resolves operational issues and conflicts arising during vocational practices; escalates unresolved matters to the University Vocational Practice Coordinator.
• Institutional Evaluation: Evaluates and determines the suitability of the fields and institutions where students will conduct their vocational practices.
• Operational Review: Convenes at least once per academic semester to evaluate the systematic functioning and efficiency of the practice programs.
• Student Feedback Management: Evaluates requests and grievances submitted by students regarding vocational practices and develops strategic solutions.
• Stakeholder Feedback Management: Evaluates requests and grievances submitted by institutional supervisors (preceptors) and provides necessary remedial actions and proposals. 

• Assessment Methodologies: Develops, implements, and evaluates necessary surveys and similar methodologies within the scope of measurement, evaluation, and self-assessment of departmental activities.
• Course Material Management: Ensures the establishment of comprehensive "course note files" (course dossiers) for all departmental offerings; monitors and evaluates the consistency of the process.
• Outcome Assessment: Determines and implements the requisite methodologies to measure and evaluate departmental objectives and learning outcomes.
• Curriculum Analytics: Facilitates the creation and implementation of course evaluation surveys and "table of specifications" (assessment blueprints); reviews and analyzes the resulting data.
• Quality Assurance Liaison: Reviews satisfaction surveys prepared by the University Quality Commission, provides expert opinions, and shares the evaluated results with the Istanbul Medipol University (IMU) Quality Commission.
• Reporting and Integration: Formally reports the results of all evaluations and shares these findings with the Accreditation Committee for continuous improvement.

• Institutional Collaboration: Collaborates and maintains active engagement with the Alumni Association (MEDIMED).
• Alumni Networking: Establishes and sustains communication channels with departmental graduates to ensure ongoing connectivity.
• Career Tracking and Evaluation: Monitors and evaluates the professional career trajectories and career development of graduates.
• Engagement and Social Events: Organizes various social activities and events to facilitate graduate participation and networking.

• Examination Scheduling: Prepares the examination schedules for each semester, including midterms, final examinations, and resit (makeup) examinations.
• Data-Driven Planning: Develops the examination program based on the specific courses offered in the relevant semester and the official student enrollment numbers for each course.
• Academic Calendar Alignment: Ensures that examinations are distributed equitably across the dates specified in the official academic calendar announced by the Rectorate.
• Conflict Resolution: Prioritizes the prevention of scheduling conflicts to ensure that examinations do not overlap for students or faculty.
• Proctoring Allocation: Manages and coordinates the equitable distribution of invigilation (proctoring) duties among the academic staff.

• Academic Credit and Transfer Monitoring: Monitors processes related to course exemptions, adaptations, and lateral/vertical student transfers.
• Curriculum Mapping for Transfer Students: Determines course exemptions and mandatory requirements for students admitted through the Vertical Transfer Exam (DGS) and/or lateral transfers; develops customized educational plans accordingly.
• Internal and External Adaptation: Manages the grade-level adaptation and course exemptions for students transferring from other institutions (inter-institutional) or within the university (intra-institutional).
• Equivalency Assessment: Determines the equivalency of courses taken at other higher education institutions in alignment with the "IMU Lateral Transfer Directive."
• Documentation and Archiving: Reviews all adaptation files for lateral and vertical transfer students; archives the results digitally and presents formal reports to the relevant authorities.

• Student Advising and Information: Ensures that departmental students are comprehensively informed regarding Double Major (DMP) and Minor Programs.
• Inter-Program Agreements: Drafts the "Memorandums of Understanding" (MoU) between departments and programs for Double Major and Minor tracks; submits these to the Dean’s Office and ensures their publication on the IMU official website.
• Academic Performance Monitoring: Monitors the course enrollment, academic progress, and overall success of students enrolled in Double Major and Minor programs.
• Regulatory Compliance and Dismissal: Evaluates students' eligibility to continue their Double Major or Minor programs within the framework of the "IMU Double Major and Minor Programs Directive"; identifies students who no longer meet the requirements for continuation and reports them to the Faculty Secretariat for dismissal from the program.

• Institutional Promotion: Conducts internal and external promotional activities for prospective students and guidance counselors to enhance the department's visibility and preference.
• Development of Promotional Materials: Assists in the preparation of various promotional assets, including presentation files, brochures, posters, and other marketing materials.
• Event Participation: Takes an active role in university open days, promotional events, and educational fairs.
• Inter-Departmental Collaboration: Executes its activities in close coordination with the Department of Health, Culture, and Sports (SKS).

• Mobility Management: Facilitates and manages the Erasmus exchange processes for students and academic staff within the established regulatory framework.
• Academic Coordination and Agreements: Oversees the curriculum alignment and research/practical applications for both incoming and outgoing students; initiates and manages bilateral exchange agreements.
• Information and Participation: Participates in official Erasmus program meetings and provides comprehensive briefings and guidance to students regarding mobility opportunities.
• Inter-Departmental Collaboration: Ensures seamless coordination and cooperation between the relevant commissions of other departments within the faculty.
• Event Organization: Plays an active role in the organization and execution of the annual "Erasmus Days" events hosted by the faculty.

• Event Oversight: Responsible for the strategic planning, execution, and oversight of scientific, cultural, artistic, and professional events organized or co-sponsored by the department.
• Organization of Academic and Social Events: Organizes scientific and cultural engagements—distinct from student club activities—such as congresses, workshops, symposia, panels, exhibitions, concerts, conferences, and seminars.
• Formal Notification: Submits the official "Event Registration Form" to the Department of Health, Culture, and Sports (SKS) at least fifteen days prior to the scheduled event date.
• Material Distribution: Manages the distribution of printed promotional materials, including posters, invitations, and event programs.
• Cancellation and Postponement Protocols: Ensures that any event postponed or canceled for any reason is formally communicated to all relevant parties at least seven days in advance.

• Stakeholder Participation: Ensures the active participation and contribution of internal stakeholders (academic/administrative staff, students) and external stakeholders (employers, alumni, professional organizations, research sponsors, families, other faculties, etc.) in the quality assurance system.
• Capacity Building: Informs both internal and external stakeholders on the specific mechanisms and methods through which they can contribute to the activities of the Quality Commission.
• Monitoring Perspectives: Systematically monitors the views and feedback of stakeholders through various methodologies, including surveys, consultative meetings, and workshops.
• Consultative Decision-Making: Formally solicits stakeholder input regarding educational, research-oriented, and administrative processes within the department.
• Integration of Feedback: Ensures that stakeholder perspectives are effectively integrated and reflected in the continuous improvement cycles of the quality assurance system.
   

• Website Management: Responsible for the development, maintenance, and regular updating of the official departmental website.
• Data Digitization: Facilitates the digital transfer and processing of survey data collected within the scope of quality assurance processes.
• Online Survey Systems: Establishes and manages web-based data entry systems for surveys and ensures their continuous operational functionality.
• Digital Archiving for Accreditation: Converts all data and documentation related to the accreditation process into electronic formats and ensures their secure digital preservation.

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  Curriculum Integration and MEBIS Management: Prepares course schedules in alignment with faculty assignments and classroom physical capacities; integrates all resource planning into the MEBIS (Management Information System) online platform.
• Resource Coordination: Maintains active communication with academic staff to ensure effective planning of resources (classrooms, time slots, and courses) for each academic semester.
• Semester-Based Planning: Prepares comprehensive course schedules for both the Fall and Spring semesters of each academic year.
• Data Collection and Timeline Management: Collects course titles and faculty assignments for the Fall semester by the end of June of the preceding academic year; for the Spring semester, collects this data one month prior to the registration/enrollment dates announced in the academic calendar.
• Schedule Optimization: Distributes courses as equitably as possible across the five working days of the week, ensuring sessions are scheduled for 45 minutes and commence at the top of the hour.
• Formal Submission: Submits finalized course schedules in writing to the Faculty Secretariat at least one week before the registration and course enrollment period of the relevant semester.
• Extracurricular Resource Allocation: Manages the reservation of classrooms for extracurricular activities by recording the specific time and location into the MEBIS resource planning system.
   

• Institutional Collaboration: Works in close collaboration with the Faculty Quality Commission and executes all assigned duties and institutional mandates.
• Quality Enhancement: Performs departmental tasks and initiates activities aimed at enhancing the overall quality of the department; shares the outcomes and progress reports with the Faculty Quality Commission.
• Accreditation Planning: Strategically plans all activities directed toward departmental accreditation and ensures the systematic monitoring and follow-up of these implementations.
• Review and Continuous Improvement: Regularly reviews the department's progress regarding quality and accreditation processes; initiates and oversees remedial actions and continuous improvement (KAIZEN) efforts when necessary.

• Identification and Representation: Identifies students with special needs and appoints student representative(s); the commission determines the number, qualifications, and term of office for these representatives.
• Statistical Data Management: Maintains comprehensive statistical records of students with special needs, as well as those actively engaged in arts, culture, and sports.
• Inclusive Event Organization: Organizes activities and events specifically designed for disadvantaged groups to ensure social equity and inclusion.
• Lifelong Learning Documentation: Records all departmental activities related to arts, culture, and sports into the formal "Lifelong Learning Form."
• Inter-Stakeholder Dialogue: Organizes periodic meetings to facilitate communication and cooperation between administrative leadership, academic staff, and the student body.

• Student Representation: Appoints student representative(s) from among the international student body; the commission determines the number, qualifications, and term of office for these representatives.
• Support and Integration Services: Works in coordination with relevant university departments and external institutions to resolve issues international students may encounter regarding orientation, housing, social life, and general integration.
• Strategic Event Planning: Ensures the successful and efficient planning, execution, and oversight of educational, social, and cultural activities specifically designed for international students.
• Multi-Level Communication: Organizes periodic meetings throughout the academic year to facilitate effective communication and cooperation between administrative leadership, academic staff, and international students.