Core Responsibilities

The Student Affairs Unit carries out the procedures of associate, undergraduate, master’s, and doctoral level students within the framework of relevant regulations. The unit is responsible for conducting and monitoring student-related processes with institutions such as ÖSYM, YÖK, KYK, and ASAL, and for overseeing all personal and academic administrative procedures from enrollment to graduation.

Procedures Carried Out by the Unit

• Conducting the registration procedures and creating personal files of students who have gained the right to enroll through ÖSYM (YKS–DGS) placements, Horizontal Transfers (intra-institutional and inter-institutional), Special Student Status, Graduate Programs, Double Major, and Minor Programs.

• Carrying out procedures related to students whose status has changed (such as deregistration, leave of absence, re-enrollment, graduation, etc.) and submitting the necessary notifications to YÖKSİS.

• Preparing Student Certificates.

• Drafting, archiving, and following up on official correspondence related to students within the university and with external institutions, as well as managing postal procedures.

• Processing grade corrections, make-up examinations, and three-course examinations; handling procedures for students exempt from the Turkish and English Preparatory Programs; and entering into the system the courses to be offered, instructors, opened programs, and the academic calendar.

• Reviewing and updating the information on the Frequently Asked Questions, Prospective Student, and Student Affairs Unit pages on the university’s website; publishing announcements; responding to incoming emails; forwarding them to relevant units; and preparing reports.

Preparing Foundation Audit Forms, Activity Reports, and various information/statistics requested by the Rectorate and other official institutions; and reporting YKS–DGS and Horizontal Transfer quotas to YÖKSİS.
Completing the procedures of students who have reached the graduation stage, printing diplomas and sending them for registration (to the Ministry of Health / Provincial Directorate of Health), preparing Diploma Supplements, Honor and High Honor Certificates, printing the Diploma and Diploma Supplement Registry Book, distributing diplomas, and following up on lost diploma procedures.