Registrar's Office

Registrar's Office

Student Affairs Office carries out procedures for Associate, Undergraduate, Graduate, and Doctoral students in accordance with regulations regarding ÖSYM, YÖK, KYK, and ASAL, and manages all personal records from registration to graduation.

Operations Conducted by the Unit:

• Registration and Record Management: Registration of students admitted via ÖSYM (YKS-DGS), Lateral Transfer (Internal/External), Special Student status, Graduate programs, Double Major, and Minor programs; and the creation of their personal files.
• Status Changes: Managing procedures for students with status changes (withdrawal, leave of absence, re-registration, graduation, etc.) and performing relevant YÖKSİS notifications.
• Documentation: Preparation of Student Certificates.
• Correspondence and Archiving: Handling and tracking internal and external official correspondence, archiving, and postal services related to students.
• Academic Record Management: Processing grade corrections, make-up exams, and three-course exams; managing procedures for students exempt from Turkish and English Preparatory Programs; and defining courses, instructors, opened programs, and the Academic Calendar into the system.
• Information and Communication: Monitoring and updating the "Frequently Asked Questions," "Prospective Student," and "Student Affairs" pages on the University website; publishing announcements; and managing, forwarding, and reporting incoming emails.
• Reporting and Statistics: Preparing Foundation Audit Forms, Annual Activity Reports, and various data/statistics requested by the Rectorate and other official institutions; and reporting YKS-DGS and Lateral Transfer quotas to YÖKSİS.
• Graduation and Diploma Services: Completing graduation procedures for eligible students; printing diplomas and sending them for registration (Ministry of Health / Provincial Health Directorate); preparing Diploma Supplements, Honor, and High Honor certificates; printing Diploma and Diploma Supplement ledgers; distributing diplomas; and managing lost diploma processes.